Position Title: Fractional Small Company Controller/Bookkeeper
Company: Fractional Finance Solutions (FFS)
Reports To: Founder / Managing Director
Employment Type: Part-time / Fractional (1099)
Location: Fully Remote
Client Profile: Early-stage to lower-middle-market companies (professional services, biotech/medtech, SaaS, wealth management) 

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Role Overview 

The Fractional Controller supports FFS client engagements by owning day-to-day accounting operations, close management, and financial hygiene for small and growing companies. This role is execution-focused and detail-oriented, ensuring accurate books, timely reporting, and strong internal discipline while escalating judgment calls, policy questions, and complex issues to the Fractional CFO. 

This role does not set financial strategy or provide executive-level advisory, but is critical to building reliable financial infrastructure that enables CFO-level insight. 

 

Core Responsibilities 

Accounting & Close Management 

• Own monthly and quarterly close processes for assigned FFS clients 

• Review and oversee bookkeeping accuracy, including general ledger activity, bank and credit card reconciliations, and accruals 

• Prepare and review standard journal entries (accruals, deferrals, payroll, equity-related entries with guidance) 

• Ensure timely, accurate financial statements (Income Statement, Balance Sheet, Cash Flow where applicable) 

• Maintain close checklists, schedules, and supporting documentation 

 

Financial Reporting & Internal Controls 

• Prepare management-ready financial reporting packages in accordance with FFS standards 

• Ensure balance sheet integrity and proper support for all accounts 

• Maintain schedules for prepaid expenses, fixed assets, debt, and equity tracking (execution only) 

• Support and help enforce internal controls, approval workflows, and documentation standards 

• Identify and escalate inconsistencies, risks, or unusual activity to FFS leadership 

 

Purchase Orders & Vendor Invoice Oversight 

• Oversee the issuance, tracking, and reconciliation of purchase orders (POs) in accordance with client approval policies 

• Review vendor invoices against approved POs, contracts, and supporting documentation 

• Ensure vendor invoices are accurately coded, accrued, and recorded in the general ledger 

• Monitor open POs and vendor commitments to support accurate period-end accruals 

• Coordinate with client teams, Office Managers, or AP resources to resolve invoice discrepancies 

• Maintain organized vendor files, W-9s, and documentation required for audit, tax, and compliance 

• Escalate contract interpretation or scope issues to the Fractional CFO or client leadership as appropriate 

 

Payroll, AP & AR Oversight (Non-Transactional) 

• Oversee payroll accounting and related reconciliations 

• Oversee AP processes, including PO-based invoice workflows and vendor compliance with billing requirements 

• Review AP aging reports and flag issues or risks 

• Ensure consistent expense classification and adherence to company policy 

• Coordinate with bill-pay tools, AP platforms, payroll providers, and expense systems 

 

Client Accounting Oversight 

• Serve as the primary accounting execution lead for assigned FFS clients 

• Coordinate with client-side bookkeepers, administrators, or external vendors as applicable 

• Ensure proper setup and maintenance of accounting systems (primarily QuickBooks Online or Xero) 

• Support audits, tax filings, and investor diligence through clean schedules and documentation 

 

Support to Fractional CFO (FFS) 

• Surface issues requiring judgment, accounting policy decisions, or restructuring 

• Support budgeting, forecasting, and board reporting with accurate historical data 

• Assist with ad hoc financial analysis as requested  

• Maintain clear delineation and handoffs between Controller and CFO responsibilities 

 

Required Qualifications 

• 5+ years of accounting experience, including Controller-level responsibility for small companies 

• Strong command of GAAP fundamentals and close mechanics 

• Hands-on experience with QuickBooks Online 

• Experience supporting startups or small operating companies 

• Strong reconciliation, documentation, and issue-spotting skills 

• Ability to manage multiple clients in a fractional or outsourced environment 

• Excellent written communication and follow-through 

 

Preferred Qualifications 

• Experience in biotech, medtech, SaaS, or professional services 

• Prior experience in a fractional, outsourced, or consulting model 

• Familiarity with equity accounting basics (options, SAFEs, convertible notes — execution only) 

• Experience supporting audits, reviews, or investor diligence 

• CPA or CPA-track (not required) 

 

Core Competencies 

• Exceptional attention to detail 

• Strong accounting judgment with appropriate escalation 

• Process discipline and consistency 

• Ability to work independently in a remote environment 

• Professional skepticism and accountability 

• Comfort operating behind the scenes 

 

Workload & Expectations 

• Typically supports 1-2 clients, depending on complexity 

• Hours vary by close cycle and client needs 

• Expected to meet internal FFS close timelines and quality standards 

• Operates as an extension of the FFS brand, methodology, and professional standards 

 

Why This Role Matters at FFS 

This role enables FFS to: 

• Scale client delivery without diluting quality 

• Protect CFO capacity for high-value advisory and leadership work 

• Maintain audit-ready books across a diverse client base 

• Deliver consistent, defensible financial reporting